Business writing fails when prompts are vague. The templates below force a clear goal, audience, and length so ChatGPT returns something you can send or edit quickly.
1. Professional email (clear ask)
Write a professional email.
To: [ROLE / NAME]
Goal: [what you want them to do]
Tone: direct and polite
Length: under 120 words
Include:
- One-line context
- One clear request
- Optional next step / deadline
No “I hope this email finds you well.”
2. Meeting notes → action list
Turn these rough meeting notes into:
1. 5-bullet summary
2. Action items with owner + deadline (if missing, mark “TBD”)
3. Open questions
Notes:
[PASTE]
3. One-page proposal outline
Create a one-page proposal outline.
Offer: [PRODUCT / SERVICE]
Client type: [WHO]
Problem we solve: [PROBLEM]
Desired outcome: [RESULT]
Sections:
- Problem
- Approach
- Deliverables
- Timeline
- Investment (placeholder)
Keep language plain and specific.
4. Competitor quick brief
Create a short competitor brief.
Company: [NAME]
Our product: [WHAT WE SELL]
Cover:
- Positioning (1–2 lines)
- Strengths
- Weaknesses
- How we can differentiate
Use only public, general knowledge. Mark uncertainty clearly.
5. Customer reply (calm and useful)
Write a customer support reply.
Issue: [DESCRIBE]
Tone: calm, helpful, no blame
Length: short
Include:
- Acknowledge the issue
- What we will do next
- One clear question if info is missing
Tips
- Always name the audience and the goal.
- Cap the length when you need something sendable.
- Edit facts yourself — treat AI as a draft engine.